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PPII |
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Provincial Performance Improvement Initiative (PPII) |
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Background |
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The Provincial Performance
Improvement Initiative (PPII) is an initiative of the Government of
Papua New Guinea led by the Department of Provincial and Local
Government Affairs in partnership with the Department of National
Planning and Rural Development and the Government of Australia
through AusAID. The purpose of the Initiative is to improve
provincial public administration including accountability and the
integrity of budget systems, so that provinces are better able to
fulfil their service delivery mandates, as articulated in the 1995
Organic Law on Provincial Government and Local Level Government. The
Government of Papua New Guinea through the Central Agency
Coordinating Committee (CACC) has endorsed the Initiative to
initially commence in three provinces, Eastern Highlands, Central
and East New Britain.
The purpose of the PPII is to improve provincial public
administration and the integrity of planning and budgeting systems
for better service delivery. This includes:
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appropriate management
structures and systems fostering a productive work ethic;
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mproved management of
resources – money, people, assets and information;
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integrated planning
and budgetary systems that identify and fund priorities within
mandates and fiscal constraints;
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mproved procurement
and expenditure control, including containment of
misappropriation;
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transparency and
financial accountability, including audit compliance; and
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continuous improveme.
The approach to the design
and implementation of the PPII is an evolving one. The PPII
commenced in October 2004 with the recruitment of three Budget
Advisers and a Strategic Planning Adviser. The period up to March
2005 was essentially the initialisation period where advisers were
placed in the Provinces to assist in a number of key areas related
to budget preparation and financial management.
The period from March to
July 2005 is characterised by an increase in the level of engagement
and support with the recruitment of other advisers to assist in the
PPII as well as the placement of AusAID personnel in the three pilot
provinces and Department of Provincial and Local Government Affairs
(DPLGA). Given these changes there is a developing and
changing role for the advisers and the AusAID personnel at both the
National and Provincial levels. Also during this period, the
DPLGA has undergone a corporate planning exercise and restructure.
Staff of DPLGA are in the process of adjusting to these changes and
part of this is the determination of roles and responsibilities
between the Capacity Building Division and the Performance
Monitoring Division.
In relation to AusAID and
the PNGIF, reporting, roles and responsibilities no longer follow
the traditional AMC/AusAID model and will need to develop into a
relationship that reflects this different approach. The
relationship between AusAID and the DPLGA and with DNPRD is also
somewhat different compared to the traditional approach to donor
support with GoPNG. These factors therefore need to be
considered when developing a relationship and structure that is
productive, cooperative and supportive of the goals and objectives
of the PPII at both Provincial and National levels. This
Communications Strategy has been prepared in recognition of this
evolving relationship and to articulate the partnership or team
based approach of the various stakeholders under the PPII. It is
important that this Communications Strategy is revisited regularly
and updated appropriately. The responsibility for this will lie with
the PPII Secretariat with inputs from the key stakeholders.
The PPII Secretariat consists of DPLGA, AusAID, DNPRD and the PNGIF
representative. The Secretariat provides the day to day
management of the PPII and it is located within the Capacity
Building Division of DPLGA, reporting directly to the Director of
this division. |
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Endorsement and Pilots |
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- The PPII was endorsed by the
CACC on July 12th, 2004 and stated that it should be piloted in
three(3) provinces
- The Provinces are Central,
Eastern Highlands and East New Britain.
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Strategy and Engagement |
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- Encourage and support reform
opportunities for provincial administrations by supporting
existing systems and processes.
- Provide flexible, adaptable and
responsive support that is tailored to the needs of each
participating provincial administration or government. The
PPII's influence on outputs and outcomes will vary accordingly.
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Stakeholders |
- National
Agencies to focus on better supporting the Provinces
and Districts
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Provincial Administrations to improve their
day-to-day administration and become real drivers of the
development process in the province
- District
and LLG Administration to manage frontline services
more efficiently and effectively
- Elected
leaders at the Provincial and LLG level to work more
effectively and smoothly with the administration at various
levels
- Churches,
Civil Society Organizations which are key service
providers
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Support to
Provincial Administrations |
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- Support will be initially
through improving public administration and integrity of
planning and budgeting systems for better service delivery;
- Advisory support (sourced and
managed through PPII);
- Direct Financial support
(PNGIF) linked to improved performance;
- Support under other existing
programs (coordination with other government initiatives)
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2005 - current |
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1. Provinces
- Expenditure advisors had been
in the provinces prior to July 2005 to work with the
administration
- By July, all SNI officers had
moved in
- All improvement plans had been
submitted in order to approve K1m funding allocation
- All PPII provinces had received
PMT Corporate Planning Workshops by February 2006
2. PPII Secretariat
- Collated all work plans by July
2005
- Had in place the Performance
Monitoring framework, Communication Strategy and Risk Management
Plan
3. PPII Steering/Working Group
- Endorse all activities
surrounding the implementation of PPII within provinces and the
partner agencies.
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PPII and our stuctures |
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Roll-out design 2006 - 2009 |
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On February 2006, PPII Steering Group
endorsed the Key Design Features of PPII
- The
Roll-out will comprise three(3) components -
Component 1 - Strengthening national agency linkages with provincial
/district/LLG administrations
Component 2 - Strengthening public administration processes
Component 3 - Effective linkages between local elected leaders and
the provincial and district administrations
- Component
One will be ongoing. Components Two and Three will consist of
Three phases of engagement with Provincial Administrations,
of between 12 and 36 months
Phase 1 - Corporate Management
Phase (based on the current Provincial Management Team (PMT)
Capacity Building initiative, but with some modest additional
support for strengthening corporate management systems, as needed by
each province.
Phase 2 - Service Delivery Phase
(builds on phase 1 and includes analysis of service delivery gaps
and provides targeted support to meet these gaps)
Phase 3 - Consolidated and
Sustainability Phase (Phase 1 and 2 begins to be scaled down,
focus on linkages with elected leaders and national agencies) |
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PPII Structures |
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- PPII Steering Group - Secretary
DPLGA, DNPM and Minister Councelor
- PPII Working Group - Deputy
Sec. DPLGA, DNPM, Director RCM and DNPM
- PPII Secretariat - Director
RCM, dept. reps DPLGA, DNPM, Ausaid SNI officers and Aust.-PNGIF
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